Microsoft Teams is a collaboration platform that allows users to communicate and work together in real time. Some features, like PowerPoint Live, are only available while using the desktop version of Teams and cannot be accessed if you’re running Teams in a web browser. ..
Sharing Content in a Teams Meeting
-By selecting the text field and entering a message, you can share a link or article. -By selecting the photo field and uploading a photo, you can share a picture of your work or project. -By selecting the video field and uploading a video, you can share a video of your work or project.
When you choose to share a PowerPoint presentation (rather than sharing the specific window the PowerPoint is in), meeting attendees will get a few extra features, and so will you.
When you share a presentation using PowerPoint Live, attendees will be able to move through the slides in your presentation at their own speed. Don’t worry—meeting attendees won’t control what other attendees see. You’ll still be in control of your presentation. However, if an attendee wants to skip a few slides ahead to see what’s coming, they can. When they’re ready, there’s a sync button which will sync them up with the presenter.
If you want attendees to move through the presentation on their own, you can toggle that feature off by selecting the eye icon on the control panel that appears on the presentation.
With Teams, you can see all of your notes, slides, and the audience while you present. This is a feature that Teams users have been clamoring for, and we’re thrilled to see that Microsoft listened.
You’ll also get access to colorful laser pointers, pens, and highlighters to help you with your presentation. ..
Roles in Teams Meetings
The organizer is responsible for creating a meeting and setting the agenda. They also have the power to close the meeting if they choose. The other attendees are there to listen and learn, not to start or continue a conversation.
The organizer can designate other meeting attendees as presenters. Presenters can only share content during the meeting. Besides the organizer and presenters, everyone else in the meeting is called an Attendee.
The organizer can set presenters in advance of the meeting or on the fly during the meeting. To set presenters in advance of the meeting, the meeting organizer should select the Meeting Options link in the calendar invitation for the meeting.
The web page will open where you can choose who will be able to present during the meeting. You can choose to have someone from your team present, or you can choose to have someone from the other team present.
If you choose People, next type in the names of the people who you want to be Presenters.
How To Promote an Attendee to Presenter in Teams
If you’re the meeting organizer, it’s easy to promote a presenter to attendee during the meeting itself.
The person will be able to share content during the meeting.
Presenting vs. Taking Control
In a Teams meeting, it is important to understand the distinction between presenting in a way that is helpful and taking control of shared content. When taking control of content, it is important to be clear and concise.
Microsoft Teams does not currently allow attendees to take control of another attendee’s computer in remote support sessions. However, Microsoft Teams does allow presenters to give limited control to another attendee, and attendees can request control from presenters.
Team management is a critical part of any organization, and it’s important to make sure that the people who have access to the Teams software are trustworthy. ..
How To Give Control in Teams
If you want someone else in your meeting to edit a file you’re sharing or take over your presentation, you can give them control by clicking on the “Share” button and selecting “Give Control.” It’s like adding a second, simultaneous presenter. You’ll both be able to control what’s being shared. You can take back control any time you want. ..
You can only give control to someone else in your Teams meeting when you’re presenting. Mouse over the content you’re sharing to activate the sharing toolbar and select Give control.
To give someone control of a presentation, you first need to select them. Once you’ve selected the person, they’ll receive a notification letting them know that you want to share control of the presentation with them. When you share control with someone else, they’ll be able to make edits and other changes to the shared screen. ..
If you want to stop the flow of control from them, simply select the Cancel Control button.
How To Request Control in Teams
When a presenter requests control of a team, the team can either allow or deny the request.
When you no longer want to be in control, you can select the Release button.
Get Comfortable with Microsoft Teams
Microsoft Teams is a popular workplace communication tool that is still in use by many employers. If you’re using it at your job, it’s worth learning some tips and tricks to make the most of its features. ..
There are several ways to run polls in Teams meetings or learn how to hide your mess by changing your background in Teams. ..
